Grito Fest Vendor Application
ALL FESTIVAL VENDORS:APPLICATIONS CAN BE SUBMIT VIA EMAIL TO Contact@Gritofest.com APPLICATIONS DOES NOT GUARANTEE ACCEPTANCE TO FESTIVAL APPLICATIONS WILL GO OUT TO NEW AND RETURNING VENDORS AT THE SAME TIMETOY ITEMS, Food VENDORS WILL BE LIMITED. (FIRST COME FIRST SERVE BASED ON DEPOSIT DROPOFF)DEPOSIT WILL BE 50 PERCENT OF THE BOOTH RENTAL (MONEY ORDER, CHECK OR CASHIERS CHECK ONLY)
FOOD VENDORS REQUIREMENTS & CHECK LIST
* ALL REQUIRED DOCUMENTS MUST BE SUBMITTED MUST BE SUBMITTED 10 DAYS PRIOR TO THE EVENT.
__VENDOR RULES & acknowledgement
__EXHIBITOR SPACE AGREEMENT & Contract
__City permit application if applicable.
__Check or Money order payable to the V-entertainment (deposit or full payment).
__Check or money order of $250.00 payable to the V-entertainment for Safety deposit.
__Copy of Insurance (see example) having the Summit Park District & V-Entertainment as additional insured. Must list the event name and date and the address.
__Copy of the most recent inspection of the business with which you are applying (no more than one year old) (for Chicago businesses there are 3 inspection sheets that must be presented.)
__Copies of at least 2 health certificates per Booth.
__If you use a restaurant to prepare it, include the sheet called & “Commissary Letter” filled out by the business owner and health inspection for the restaurant.
VENDOR RULES & acknowledgement
EVENT: GRITO FEST 2024
DATE: SEPTEMBER 6th – 8th
FROM: 6th: 4pm - 11pm I 7th: 4pm - 11pm I 8th: 12pm - 9pm
5700 S. ARCHER RD. SUMMIT IL 60501
All vendors must submit a $250.00 safety deposit prior to the event start in order to occupy the space. You will be refunded the $250.00 at the end of the event if your space is clean, tents are not damaged, power boxes are in working order, lights are in the tent and garbage was taken to the designated area each night.
The Vendor That Rents The Booth Is The Vendor That Must Use The Booth. There Is No Sharing Or Reselling Your Space Without Permission From The Event Manager Prior To The Start Of The Event
Tent location is not to be chosen by vendor and will not be relocated. Locations are not guaranteed and can change each event.
All vendors must have a pass to enter in the restricted area. There is to be no exceptions. Vendors who do not follow this rules and argue with security or any Festival member personal will be asked to leave the event for the day and will not be permitted to participate in any other town event. (staff and security do not know all vendors who participate or their employees)
Vendors are to stay within their booth space and must not push equipment into other vendors space and should not enter any other vendors booth without permission.
All vendors are required to be opened the full length of the fest each day, failure to do so will result in loss of participation in future events.
No banners are allowed to be placed on any fence or other place in festival unless the vendor pays for a sponsorship fee. That space is reserved for the event sponsors.
During The Festival Hours, Do Not Place Any Trash In The Middle. Trash Cans Will Be Provided Behind The Booth. Placing Trash In The Center Will Deny You Access To The Next Event. During the 3 Days Of The Event, At The End Of Each Day It Is Your Obligation To Leave Garbage At The Designated Areas At Closing . If Not Placed Properly You Will Be Fined At The Discretion Of The Organization.
Electrical Power Will Be Shut Off An Hour And A Half After Close On The Non Food Vendors Side.
SET-UP TIME: Vendors must setup on Thursday 4pm - Friday and be completed by 2pm on Friday it is a 3-day event all vendors are required to be open the full length of the event each day. All participants must report to V - Entertainment table located near Rec. Center Vendors Must bring own Table & Chairs.
PARKING: Each vendor will be given 1 parking Spot at assigned parking lot. Once festival starts, If Need more passes may be purchased. You will not be allowed to go out with vehicle.
Strictly prohibited: Selling, exchanging, and/or carrying of alcohol will be Fine and removed from festival immediately. Funnel Cake, Cotton Candy, Popcorn and Corn dogs are exclusive for the carnival. Selling/Offering outside listed service and/or items is strictly prohibited.
Tent & Outlets Rules & Regulations
Removal Of Sidewalls Without Town Staff Help Is Not Allowed
For provided tents, merchants are liable if any damages occur out of normal use. $500 fee may occur, No tape/adhesives, holes, ink, etc.
Outlets; each 10x10 Tent Will Be Provided With 2 Outlets. Informational booth only get 2 outlets, regardless of size.
If need more, must reserve prior to the Event for an extra charge.
Additional Outlets Will Be 100.00 For The Event
Full Spider Boxes Will Be 500.00
Each Tent Will Have There Outlets Marked For The Tent space
Bring your own commercial extension. If you use more than the electricity that is included, you will be charged an penalty extra $500 (x3 days). Extensions are NOT provided. Extensions that do not meet the requirements will be banned. Do Not Over Load Your Outlets With Wires And Power Strips Which Cause Power Outages
Damage To The Tents Or Equipment, And If The Tent Area Is Not Cleaned, Cleaning Fees Will Be Applied. Admittance To The Next Fest May Be Revoked
It is NOT allowed to put tables for customers behind your booth (grass). If you do not comply with the rules, your booth may be closed. Pop up tents behind food tents must leave a clear path to walk behind.
FOOD VENDORS: All food vendors participants must follow the following rules The Health Department Inspection would be done one hour BEFORE the event starts. Failing to comply with the inspection would affect the contract terms. Vendor would not be able to open for the weekend without the town permit. NO REFUNDS would be made.
All paperwork for food vendors MUST be turned in two weeks prior to Grito Fest.
ALL people who are behind the counter MUST wear a cap or net, uniforms, aprons, and wear disposable gloves (if serving.) You may NOT attend the cashier while serving.
You must have 3 cans of water in the booth (water will be provided by the event) and one with Clorox to wash the accessories.
It is mandatory to have an emergency kit in the booth.
Have a hand sanitizer for public use.
It is mandatory for ALL booths to have extinguisher in place.
Gas tanks must be tied to the post.
It’s NOT allowed to have trash behind the booth. We will check regularly that the area is kept clean. Please use the trash cans the Town provides behind the food booth as staff Will empty them regularly. Do not place trash in the center aisle at all during the fest or at closing.
You must put cardboard on the floor to prevent oil stains.
MUST keep fruit, food, or any covered product (if they have it in the back) and following the rules for all food prep and storage
MUST maintain bucket of clean water for use as ALL the time.
EXHIBITOR SPACE AGREEMENT
EVENT: GRITO FEST 2024
DATE: SEPTEMBER 6th – 8th
FROM: 6th: 4pm - 11pm I 7th: 4pm - 11pm I 8th: 12pm - 9pm
5700 S. ARCHER RD. SUMMIT IL 60501
*Only Food vendors: additional $100 for the Health Department Inspection. Vendor will receive 2 outlets per booth. Must bring proper wire (commercial). Extra power box fee $500. Paperwork should be submitted at least 10 days before the start of the event or vendor will be responsible for going directly to the Health Department for permits. o banners may be placed on the fence unless they are part of a sponsorship fee. That space is reserved for sponsors
Exhibitor Space. Contracting Party will provide clients use of the below information
booth(s)/ space(s) Booths are assigned to one client only and cannot be shared or sell to another vendor. The signing party is the vendor in the space unless approved prior to the event. Max of 4 client reps per 10’x10’ booth. Selling, exchanging, and/or carrying of alcohol is strictly prohibited at the event. Funnel Cake, Cotton Candy, Popcorn and Corn dogs are exclusive for the carnival. Booth rentals are available on a first come first serve basis. Placement in the same spot is not guarantee. Spot can be moving every event. No picking spaces. Vendors must setup on Thursday - Friday and be completed by 2pm on Friday it is a 3-day event all vendors are required to be open the full length of the event each day. Failure to do so will result in loss of participation in future events. V-entertainment reserves the right to reject any application that does not meet the necessary requirements.
Important: NO fee will be refunded due to weather cancellation, number of attendees, epidemics, acts of God or any other legitimate conditions beyond the control of the company organizing the event. We reserve the right to accept or reject any application at our discretion. Space/Number assigned will be notifying upon check in Vendors are responsible for their own insurance and to report any payment of any sales tax. Vendor is responsible for any equipment provided for the Fest be used during the event. Stolen or damaged to equipment will be charge to the vendor. Booth will be closed after two warnings without refund. Applications must be submitted with deposit. Full Payment expected before the event.
“Contracting Party” By Submit you "I hereby acknowledge and accept all terms of this vendor application by which considered a legal contract."